BMA in Brief (Board Retreat) – February 23, 2019

To help you stay informed we will do our best to provide high level summaries for the bi-monthly Board of Mayor and Aldermen (BMA) meetings. These summaries will be fact based with a focus on key items covered in the meetings and summaries of the votes taken. Where needed we will cover important discussions individually.

The BMA meet for a retreat session in the Economic and Community Development building on Saturday, February 23. No votes were taken and the meeting was not streamed via the usual methods. The meeting ran the full four hours.

Water Tower Discussion – Public Works Director Bo Mills and Assistant Director Andy Sanders gave a presentation about the need for an additional water tower. The discussion centered around the lack of a back up for the current water tower. Several risks associated with the lack of a back up tower included lack of fire support, air in the water mains causing damage to city and residential plumbing, and health risk associated with air bringing bacteria into the system. Sites were discussed including the new school and Forest Hill Irene south of Winchester. Alternatives were also discussed including an underground pumping system. We will write a separate blog post covering the details of this topic.

Sales Tax Issues – Discussion revolved around the state’s allocation of sales tax revenues. Issues were raised about the allocation of taxes collected via internet sales. The Tennessee Municipal League, a group of municipalities that advocate together at the state level, has submitted legislation to address the concerns of cities like Germantown. Germantown actually worked on similar legislation in prior years but lacked broader support across the state to see it approved. This will be a key item in the city’s legislative agenda in Nashville this year.

Legal Update – This was a closed door session for city officials only. The media and community members were required to step out of the room and remove their cameras.

Germantown Country Club – Parks and Recreation Director Pam Beasley gave a summary of the discussion held by the team that pulled together the Parks Master Plan. They met a couple of weeks ago to discuss the desire of the community to purchase the land and potential uses for the land. The group recommended purchase of the land however, potential uses would be decided after the purchase. The city has ordered an appraisal of the land and plans to respond to an RFP (Request for Proposal or Bid process) from the trustee of the land. This process will happen quickly over the next month or two. The city’s capacity to issue debt to purchase this land was also discussed. The Parks and Recreation Commission and Financial Advisory Commission will meet to address concerns in the coming weeks.

CIP & School Projects – The city has requested departments provide their proposed projects for the FY20 budget. There are 42 projects that have been submitted as part of this process and they will be prioritized in coming budget discussion. There is a work session scheduled for CIP (Capital Improvement Program) on March 27. There are several projects on the CIP list that will be dependent on prioritization by the MPO (Metropolitan Planning Organization). The MPO is the local government organization that prioritizes Federal funds for municipal project.  As we reported earlier the city has made its list of requests for State and Federal funding and should receive the approved list in late May or June. The initial FY20 request for school projects total $7.2M including an expansion to Houston Middle School. The cost for the expansion at HMS were originally estimated to be $5M but need to be updated as construction costs have increased since the project was first put on the 5 year CIP plan. The city is also funding $200K per year for the next 5 years for the Houston High Field House. Other GMSD requests for FY20 include another $500K for security upgrades ($500K was spent in FY19) and $1.5M for boiler upgrades to Riverdale. To facilitate alignment Jason Huisman, the Assistant City Administrator, sits on the facilities committee for GMSD. The city is working with GMSD to build out their 5 year CIP needs and make sure the budget includes their requests.

Rules of Engagement – The only discussion on this topic was the mention of an orientation session with the new Parliamentarian, which will be on Monday before the BMA meeting.

Moratorium Update – This update was brief as it began with about 20 minutes left in the four hour session. No results were presented. Staff discussed that the focus had been on four major areas: Schools, Public Safety, Fire/EMS and Infrastructure/Transportation Systems. The city has gathered a lot of data and is working to process it into impact by district, not just an all up city level. Legal Counsel advised the Aldermen that any actions taken should be in line with or supported by the data. The Attorney cited that courts recently held that Covington’s apartment moratorium violated the Fair Housing Act as it wasn’t supported by the type of analysis currently being done by Germantown. Staff stated that the goal is to present the results from the study in April or May.

Will Apartments Overcrowd GMSD Schools?

Recently, the issue came up as to whether GMSD has adequately planned for growth in the event of a full build-out in the city of Germantown. Specifically, will new apartments overcrowd our schools?

Parents and the community members can rest assured that GMSD officials are continuously reviewing data and monitoring student enrollment. They have identified our district’s needs based on Germantown’s projected growth and expected demographic changes. Armed with this information, GMSD has implemented the necessary capital improvement plans to meet our needs as a growing district.

Take a look below for more specific information.

Q & A with Superintendent Manuel:

What’s the current enrollment at GMSD schools?

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What is the difference between programmatic and optimal capacities?

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What are the capacity issues for our schools?

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What is being done to alleviate K-5 overcrowding?

Check out this link to see GMSD’s newest school being built.

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Will all portables be removed in the near future from GMSD campuses?

“Yes. We will be removing all portables once the new school is built and school numbers will be able to accommodate optimal staffing.”

See the link from GMSD’s website

 

What space will be available for growth when the new elementary school opens? 

“You can see the total amount of space available once we open [the new elementary school]. Please look at the attached link below. It shows our forecasts for total build out in the city.”

See the link from GMSD

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In the event of a total city build-out, could GMSD still accommodate all students?

“Even if the city was completely built out. We would have capacity at k-5. See chart below.”

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What about middle school students, what are your plans for them?

“We do not have any capacity at the middle school level and need a wing and additional gym at Houston Middle school.”

 

These numbers are all based on a demography report, are you sure it is accurate?

“The demographer was very accurate in his forecasts for all schools. In the first year after his study, he projected within 5 students in the k-5 grade band. The second year after his study, we had 57 students less than projected because the district reduced the number of transfer students we accepted.”

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Looking for more info? Check out this link from GMSD.