BMA in Brief – November 26, 2018

To help you stay informed we will do our best to provide high level summaries for the bi-monthly Board of Mayor and Aldermen (BMA) meetings. These summaries will be fact based with a focus on key items covered in the meetings and summaries of the votes taken. Where needed we will cover important discussions individually.

In the Executive Meeting prior to the BMA, the agenda was amended moving items b.-g. of the consent agenda to the regular agenda. For those unfamiliar with the consent agenda, it is a mechanism for approving routine business that doesn’t necessarily need to be addressed individually by the whole board. Items b.-g. of the consent became items 17-22 of the regular agenda.

Below our summary is a link to the entire BMA for your review with approximate start times for each item.

8. Citizens to be Heard – None
9. Beer Board (begins at approximately 12:49)

Beer permit for Stacks Pancakes passed 5-0

11. Public Hearing – Resolution 18R23 – Carrefour at the Gateway Planned Development Outline Plan

Begins at 17:30 of the YouTube video.

No Citizens came forward to speak on this item. Presentations were made by Cameron Ross and Nelson Cannon of Cannon, Austin and Cannon. Cannon, Austin and Cannon is a 30 year old Germantown based development company overseeing the Carrefour redevelopment project. They presented the “Outline Plan” for the project. The project will consist of three phases which will each be approved prior to construction. Discussion was nearly an hour on the this topic.

• Outline Plan Approved October 2, 1018 at the Planning Commission
• 400,000 square feet of Office Space
• 100,000 square feet of Retail
• 240 hotel rooms
• 1,400 parking spots (including a garage)
• Green space in the center

This project has been in the works since 2012. The developer said plans may change based on the regulatory environment at the time the final plans for each phase are presented. They would not speculate on changes due to the moratorium expiring, as they didn’t know what the results would be. Phase one is centered on office and retail space.

Vote was 3-1-1 with Aldermen Gibson, Owens and Janda voting Yes, Alderman Massey voting No and Alderman Barzizza Abstaining.

12. Approval of Warrant – Carrefour at the Gateway Planned Development – Civic Space (begins approximately 1:28:30)

The proposed green space in the center of this project requires a warrant to make sure that everyone understands their responsibility for maintenance and programming for this space. This private land is not the responsibility of the City.

Vote was 4-0-1 with Aldermen Gibson, Massey, Owens and Janda voting Yes and Alderman Barzizza Abstaining.

13. Contract – Chlorine Tank Replacement Southern Avenue WTP (beings 1:35:46)

$353,075 replacement of failed water treatment equipment. Vote was 5-0

14. Contract Extension – Third Party Administrator Services (begins 1:39:24)

$166,656 for the 3^rd party administration of the insurance for the city. The city is self insured meaning they cover all of the costs of healthcare for their covered individuals.  The City covers roughly 1,000 employees, retirees and their dependents. This agreement covers the administration of these benefits and provides access to the Cigna network of coverage. The discussion included interesting information on demographics of city employees. Presentation starts around 1:39:30 of the YouTube video. Vote was 5-0.

15. Renewal – Medical and RX Stop Loss (begins 1:43:28)

$655,317 for the city’s stop loss insurance. This insurance is caps the city’s liability related to being self-insured for health, prescription and dental programs. The presentation calls out the bidding process used for this has saved $500-600k per year since 2012.  Vote was 5-0.

16. Renewal – Property and Casualty Insurance (begins 1:59:10)

No discussion. Vote was 5-0.

17. (was b.) Change Order No. 1 – City Signs (begins 2:07:10)

Discussion around soil conditions driving the change orders in items 17-19. Increase of $1,126 or 0.8% of the original total. Vote was 5-0.

18. (was c.) Change Order No. 1 – GPAC Grove Fire Truck Turnaround and Closeout (begins 2:13:59)

Increase of $11,794 or 17% of the original total. Vote was 5-0.

19. (was d.) Change Order No. 1 – Greenway Storage – Cameron Brown Park (begins 2:16:58)

Increase of $6,244 or 1.3% of the original total. Vote was 5-0.

20. (was e.) Change Orders – City Hall Elevator Replacement (begins 2:18:30)

Increase of $9,735 or 3.4% of the original total. Vote was 5-0.

21. (was f.) Competitive Sealed Proposal Authorization – Investment Services (begins 2:20:10)

City is seeking bids for potential financial firms to manage a portion of reserve funds. Process is exploratory and agreements will require approval. Process is a sealed bid. Vote was 5-0.

22. (was g.) Contract – Develop Rebranding and Implementation Plan for Germantown Athletic Club (begins 2:25:05)

Germantown Athletic Club will use a vendor, local marketing firm, Red Deluxe, to look at rebranding logos and café space in the building. The goal is to market the club to the community and continue the growth of this amenity. Vote was 5-0.